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Records Policies

The Restorative Justice Conference (RJC) and Conflict Management Coaching Program (CMCP), the two programs currently offered by Sudbury District Restorative Justice (SDRJ), are confidential and any information recorded during this process is collected in accordance with the Personal Health Information Protection Act (PHIPA) and Part X of the Child, Youth and Family Services Act.

Personal Information is collected through RJC and CMCP. This information may include your name, address, gender, age, education, involvement with other agencies, including the justice system, and criminal record. We do not collect personal identifying numbers such as health cards, driver’s licenses, or social insurance numbers. It can include personal views and/or opinions. Information that may seem private may not be private if it relates to business activities or you are acting in a professional capacity in context of the information.

SDRJ collects this information to assist it in providing appropriate services, connect with community resources (with written consent), and provide anonymous statistics to funding agencies.

There are two circumstances when privacy may be breached. In these two cases, employees of SDRJ have a legal duty to report to the authorities. These two circumstances are:

  1. If a client presents information or behaviour that indicates he/she/they may harm themselves or others (police);
  2. If a client presents information indicated child abuse past or present (police, child protective services);

SDRJ maintains records in both physical (paper) form and digital form. These records are maintained for a period of ten (10) years, or ten (10) years from the time a youth turns 18. When records are destroyed, they are shredded or securely erased.

SDRJ uses cloud-based storage of its files. The storage agency is PHIPA-compliant, and information is stored within data-centres within Canada. SDRJ uses services by Microsoft; the data-centres are based in Québec. SDRJ has a zero-tolerance policy to privacy breaches. Privacy breaches are reported to the province, as required by PHIPA.

You have the right to see your personal information as collected by SDRJ. If you find or have reason to believe information in the care of SDRJ is incorrect, you have the right to request a correction. You may make a request to view, or request a correction, in writing to:

Sudbury District Restorative Justice
P.O. Box 1423 Stn. B
Sudbury, ON P3E 5K4